The slowest part of signing is the waiting
Getting a document signed is rarely held up by the signing itself - it takes seconds. It is held up by the gap between sending and signing: the email that slips down an inbox, the signer who means to get to it tomorrow, the deal that stalls because nobody followed up. Manually chasing those signatures is tedious, easy to forget, and awkward to keep doing.
AirSign's automatic reminders close that gap for you. You set a deadline, turn reminders on, and AirSign quietly nudges anyone who has not signed yet until the document is done.
How automatic reminders work
Set a deadline
Give the document an expiry - the number of days recipients have to complete signing. The deadline is shown to signers and becomes the anchor for the reminder schedule. Prefer no deadline? You can leave it open and still send reminders.
Choose how often to remind
Pick a cadence that suits the document - weekly is the sensible default, with monthly and quarterly available for longer-running agreements. Set it once on a template and every document you send from it inherits the same follow-up rhythm.
AirSign does the chasing
From then on, AirSign sends reminder emails on your chosen schedule - only to the recipients who still have not signed. As the deadline gets close it ramps up automatically: the final three days send a reminder each day, finishing with a clear "Final Notice" the day before the document expires.
Reminders that respect everyone's inbox
- Only the people who need it. Once a recipient signs, the reminders stop for them. Nobody gets chased for something they have already done.
- It gets more urgent as the deadline nears. A gentle weekly nudge early on, then daily in the final stretch, so important documents do not quietly expire.
- No first-day spam. The clock starts when you send, so the first reminder waits a sensible interval rather than firing the moment the document goes out.
- Set and forget. Configure it on a template once and every send follows the same follow-up policy without any extra work.
Who this helps most
Sales teams
Keep proposals and order forms moving without a sales rep babysitting each one.
HR and onboarding
Make sure offer letters and policy acknowledgements come back before the start date.
Property and finance
Hit settlement and application deadlines with documents that do not slip through the cracks.
Anyone juggling many documents
Stop tracking who owes you a signature in a spreadsheet - let the platform handle it.
Send it once, let AirSign follow up
Automatic reminders are available on AirSign's paid plans and during your free trial. Turn them on when you set up a document or a template, and the follow-ups take care of themselves.
Want more ways to speed things up? See how ready-made templates and online PDF signing cut your turnaround from days to minutes.